P/T Bookeeper – Admin Ass’t for Park Slope Green Finance Company

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About
GreenMax Capital Group (GreenMax) is a leading international policy, financial
and management advisory firm focused exclusively on the clean energy sector in
emerging markets.  We advise governments,
international financial institutions, investors and project developers on
strategies to increase the implementation of renewable energy, energy
efficiency and energy access in Africa, Latin America and the Caribbean, Asia
and Eastern Europe.  GreenMax has
successfully executed projects across five continents, with experience in more
than 80 countries globally since 1994.
The company currently manages or co-manages several financing platforms
supporting investments in off grid electrification in Africa.  GreenMax consists of a group of companies registered
in the USA and Africa, organized under an Irish Holding Company. We have
operating offices in New York; Santiago de Chile; Warsaw, Poland; Zagreb, Croatia;
Nairobi, Kenya; Lagos, Nigeria;  and
Lome, Togo.

Position
GreenMax is soliciting applications for a part-time Bookkeeping and Administrative Assistant based in our Brooklyn,
New York offices in the Park Slope/Gowanus area.  Some duties may be performed remotely, but
attendance in our Park Slope/Gowanus offices is required at least two mornings
each week.  The role reports to the
Company Finance Director, with supervision to a Controller and the Brooklyn
Office Director. The role requires an individual who can manage several tasks
without supervision and interact with managers, clients, suppliers, banks and
regulatory authorities both in the USA and in our offices abroad.

Required Skills and Qualifications:


Reporting Skills


Basic accounting / bookkeeping skills


Basic numeracy


Administrative writing skills


Basic Microsoft Office skills


(Ideally) QuickBooks – but training will be
provided if not


Managing processes


Excellent organizational skills


Ability to understand financial management
accounts


High degrees of professionalism, problem solving
and attention to detail


Strong verbal communication

General Responsibilities:


Provides administrative support to ensure
efficient operation of the Brooklyn office.


Answers phone calls, schedules meetings and
supports visitors.


Carries out administrative duties such as
filing, typing, copying, binding, scanning etc.


Completes operational requirements by
scheduling and assigning administrative projects and expediting work results.


Makes travel arrangements for staff globally
such as booking flights, cars, and hotel or restaurant reservations.


Polite and professional communication via
phone, e-mail, and mail.


Supports team by performing tasks related to
organization and strong communication.


Provides information by answering questions
and requests.


Contributes to team effort by accomplishing
related results as needed.

Specific Duties (including but not limited to):


Receiving mail, email, calls and forwarding


Communicate biweekly with project managers to
update schedule for project billing milestones and issuing new invoices


Checking company credit cards and report on
the balance and payments dates and amounts


Checking physical mail, scanning and sending
to appropriate persons


Checking signatures for each contract and
amendments with clients


Checking signatures for each contract and
amendments with consultants


Checking signatures for each staff and intern
agreements


Checking submitted invoices and payments


Collecting and segregate company files


Collecting bank, loan and credit card statements


Collecting reimbursable expense reports from
employees and consultants


Managing financial and document due diligence
requests from prospective clients and partners


Support for the preparation and negotiation of
project financing documents


Support for company preliminary review and due
diligence of projects prior to accepting them as client projects


Support for the preparation of project
investment memoranda and applications for financing including typing, proofing,
mailing / shipping


Generally support the work of the company’s
Administrative and Financial Team


Debtors’ ledger maintenance and control


Reconciliation of creditors ledger


Bank and credit card reconciliation

Education and Experience Requirements


Bachelor’s degree with minimum of 3 years bookkeeping
and administrative experience

OR


Associate’s degree with minimum of bookkeeping
and administrative experience


(Ideally some or all:) Knowledge of
appropriate software including QuickBooks, Microsoft (Office, Word, Excel,
Project, Outlook, PowerPoint), and Adobe Acrobat


Added bonus (not required) for language
proficiency in Spanish, Portuguese, French or Polish.

Please send your CV with salary history/requirement to [email protected].  The deadline for applications is September 15th
with a quick decision turnaround and start date in October.

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